Prepare

Important: Teams must initiate* the "Live Scan" background screening by May 2, 2026, to allow sufficient time for the screening to be processed and cleared prior to arrival. Failure to meet these requirements may result in ineligibility to participate in the event, and revocation of USC Housing accommodations.

*Initiation can be satisfied by completion of two requirements: 1) Inking or fingerprinting cards are mailed (postmarked May 2, 2026) to USC Youth Protection Programs (YPP) according to the instructions emailed to head coaches. They do not yet have to be processed by USC or Department of Justice (DOJ) to satisfy this requirement. 2) They have created an account with USC YPP and registered for dorm rooms in the housing portal.

Important: Teams must initiate* the "Live Scan" background screening by May 2, 2026, to allow sufficient time for the screening to be processed and cleared prior to arrival. Failure to meet these requirements may result in ineligibility to participate in the event, and revocation of USC Housing accommodations.

*Initiation can be satisfied by completion of two requirements: 1) Inking or fingerprinting cards are mailed (postmarked May 2, 2026) to USC Youth Protection Programs (YPP) according to the instructions emailed to head coaches. They do not yet have to be processed by USC or Department of Justice (DOJ) to satisfy this requirement. 2) They have created an account with USC YPP and registered for dorm rooms in the housing portal.

• Parents and Guardians: Submit the 5 USC-required forms for each student – combined pdf available here
• Coaches: Submit 1 preliminary Team Roster Form (only coaches may submit this on Airtable)

Forms for all students and teams must be completed prior to Team Check-In at the tournament. Please ensure all documents are complete before submission.

You must bring the following physical forms (paper) to the tournament:

• For each student: Science Olympiad Parent and Guardian Permission Form and Medical Release Form

  At Team Check-In, the coach will submit all Parent and Guardian Permission Forms for each student and retain the Medical Release Forms for their own records during the tournament. If a team has already completed a medical release form through their school or home institution, this is sufficient to satisfy the Medical Release Form requirement.

• For each coach/parent/chaperone: Chaperone and Coaches Media Release Form
• For each team: final Team Roster Form

Please arrive at Team Check-In with these forms printed and completed. These forms will NOT be collected online.

This form collects team information for USC to best place your students into dorms and team homerooms. Please complete this form by May 7, 2026.

Incoming shipments may be sent to USC Mailing Services or USPS.

USC Mailing Services: 3434 S. Hope Street, Los Angeles, CA 90089

• Pickup is available at Ronald Tutor Hall (RTH) during Team Check-In on Thursday and Friday.
• A valid photo ID will be required at pickup to ensure the shipment is released to the correct individual.
• All shipments must be addressed to:

  USC Viterbi School
  c/o [Competing School Name], ATTN: [Name (must match photo ID)]
  3434 S. Hope Street
  Los Angeles, CA 90089

• Please note that the pickup location is approximately a 10-minute walk from campus.

USPS: 3585 S Vermont Ave, Los Angeles, CA 90007

• To ship to this USPS location (closest to the USC campus), please follow the USPS instructions for package intercept and select "Hold at Post Office (Pickup)." This will allow you to pick up at the post office directly. You will not be able to pick up packages at the specified USC address.
• All shipments must be addressed to:

  USC Viterbi School
  c/o [Competing School Name], ATTN: [Name (must match photo ID)]
  3710 McClintock Ave.
  Los Angeles, CA 90089

• Pickup availability is subject to USPS hours of operation.
• Shipments will be held at the post office for a maximum of 7 days.

Outgoing shipments may be sent through Speedy's Moving Company.

• Package drop-off will be on Sunday, May 24, from 8:00 AM – 10:00 AM on campus at Hahn Plaza, in front of the Tommy Trojan statue.
• Packages will be collected on Sunday, May 24, and stored securely before shipment on the morning of Tuesday, May 26.
• Cost: Pricing starts at $95.00 for standard-sized boxes weighing up to 40 lbs. Pricing may increase for larger or heavier packages. Speedy's Moving Company accepts all major credit cards and Zelle.
• To register for outgoing shipment through Speedy's Moving Company, please contact them directly to receive shipping and payment information:

  Speedy's Moving Company
  Main Contact: Ben Gonzalez
  Phone: 310-447-2952
  Email: Speedyzmovin@yahoo.com

• Registration will close on Friday, May 15, 2026. It is recommended to register as early as possible as space is limited.
• All packages must have a prepaid shipping label (from either UPS or FedEx Express) that clearly includes:
  • School name and individual name
  • Full return address
  • Phone number
  • Shipping date listed as May 26, 2026
  Packages without prepaid labels cannot be accepted.

• PIH Health Good Samaritan Hospital
  Address: 1230 W 6th St, Los Angeles, CA 90017 — 5 miles from campus
  Phone: (213) 977-2420
• Exer Medical Corporation Urgent Care, Downtown
  Address: 269 San Pedro St, Los Angeles, CA 90012 — 5 miles from campus
  Phone: (213) 947-3600
• Concentra Urgent Care, 8th St.
  Address: 1313 W 8th St # 100, Los Angeles, CA 90017 — 3 miles from campus
  Phone: (213) 401-1970

If you encounter a fire on campus:

• Activate the nearest fire alarm, and audibly warn other building occupants.
• Leave the building and close all doors as you exit.
• Call the Department of Public Safety (DPS) at (213) 740-4321. Give as much information as possible and stay on the line until the dispatcher ends the call.

If you hear a fire alarm:

• When a fire alarm sounds, all occupants must exit the building immediately.
• Even if you think it may be a false alarm, you must leave.

• Drop: Drop to the floor, avoiding any falling objects or toppling furniture.
• Cover: Take cover under a desk, table or other sturdy piece of furniture. If no such furniture is present, seek cover against an interior wall while protecting your head with your arms. Avoid windows, hanging objects, mirrors and tall furniture.
• Hold On: If you take cover under furniture, hold on tight and be prepared to move with it. Do not release until the ground stops shaking.

• Run: Leave personal belongings; time is of the essence to get to safety.
• Hide: Stay out of view; silence phones completely—including turning off vibration mode and hiding the lighted screen. When securing doors, use belts, cords, or other extenders to keep out of direct range of the door.
• Fight: If you have no choice, fight the attacker using objects that can serve as weapons. If you are with others, work as a group to disarm the attacker until help arrives.